Artwork approval software
The end of "that's not what I asked for."
Upload the artwork and your customer gets a signed, tamper-proof approval link. They preview the exact file, type their name and sign, or request changes with notes. Either way, there's always a written record.
How it works
Approval in writing, every time.
Verbal sign-offs and "yeah that's fine" texts cost print shops reprints every month. PrintDesk's artwork approval software makes the record automatic.
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2026
Upload the proof
Attach the artwork to the order and send the approval link from your own email address, branded as your shop.
artwork previewyour brandingCustomer signs, or asks for changes
They see the exact file with the job spec, type their name to sign, or send change requests with notes. On any phone or computer, no account needed.
typed e-signaturechange requests loggedPhone approvals recorded too
Customer approves over the phone? Log it with the operator's name and reason, so the paper trail stays complete either way.
phone approval logApproved → paid → printed
The same page takes payment by card or bank transfer, so an approved job is a paid job before a sheet hits the press.
payment on approvalWhy printers switch
Fewer reprints. Faster turnarounds. Zero arguments.
A record that settles disputes
The exact file, the signed name, the time, the secure token used, all kept with the order forever.
Know when it's been seen
Delivery and open tracking on every approval email. Bounced address? You're alerted before the job stalls.
Changes without chaos
Change requests come back as structured notes on the order, not scattered across three inboxes and a voicemail.
Approval and payment together
One customer visit covers sign-off and payment, and the job moves to print the moment both are done.
Questions
Approvals, answered.
Does the customer need an app or account?
No. A secure link by email, opened in any browser. They preview, sign and pay in one visit.
What does the e-signature actually record?
The typed name, the exact artwork file it was signed against, the date and time, and the signed single-use link it came through: a clear, time-stamped record of who approved what, when.
What if they never open the email?
You can see delivery and first-open status per email, and bounces are flagged on your dashboard, so you know to chase or re-send before the deadline bites.
See it with your own jobs.
Book a 30-minute demo and we'll walk a real job through the whole flow: quote, approval, payment, Xero invoice, production board. £39.99 + VAT a month, everything included, live within 48 hours.